Human Resouces

Employee Tax Forms

The W4 tax form is available online, please fill it in and fax/email the forms back to VICCS each time your status changes.

Employee W4 tax form 2013

Employee-State Withholding

Employee Data Sheet

Pay Periods:

VICCS keeps a record of all employee contact information. Please fill in the Employee Data Sheet and e-mail/fax back to us as soon as possible! This information is required anytime you have a change of residence, email address, telephone/cell, and emergency contact.

Employee Data Sheet

Payroll Calendar

Pay Periods:

VICCS' payroll is calculated on a bi-weekly basis. You can refer to the payroll schedule to check the next check date. Payroll checks are issued bi-weekly prior to the end of the work week for the past two weeks. Checks will be either mailed every other Thursday (dated for that Friday) or deposited Friday into an account you specify.

VICCS Payroll Calendar for 2013

Travel & Expenses Procedures and Forms

Compensation for employee expenses will be paid in full as long as the following criteria are met.

Only reasonable actual necessary business expenses are reimbursable.

The Travel Expense Report must be submitted with an approved and signed Travel Authorization Form*. Failure to do so within the required time could delay your request for reconciliation, or may cause non acceptance of your travel expenses.

The Travel Expense Report sheet must be submitted with approval to VICCS NO LATER THAN 30 days. Failure to do so within the required time could delay your request for reconciliation, or non-acceptance.

Attach original receipt(s) to the expense report for each expenditure for amounts of $25 or more (including meals). The cost of daily meals, including tips and tax, are to be combined into one amount per day.

Attach original receipt(s) to the expense report for each expenditure for lodging and transportation regardless of amount, and for all other items.

VICCS follows Federal government guidelines on expenses and per diem rates. Check your daily allowance for meals and hotel accommodations for each city before traveling. More information on Government allowance rates can be found at GSA Per Diem Rates.

Taxi service shall be used unless circumstances prevent it if this service is more economical than rental vehicles and local taxi rates.

Rental-- Intermediate or less costly cars shall be utilized whenever possible from rental agencies who offer the most competitive rates.

Mileage-- Mileage allowance shall be calculated on a weekly basis. The per mile rate cannot exceed the limit set by Federal Government travel regulations.

If subsequent expense claims are made (for the same trip), the employee is to attach a copy of the original expense account that was previously submitted.

Travel Authorization Form

Expense Report